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Executive Assistant

Overview:

360i – consistently ranked as one of the top communications agencies in the world – is looking for a resourceful, meticulous and self-motivated professional to provide the highest level of support to two key executive personnel and their teams.

This position offers a great opportunity to learn all facets of the advertising industry, to build and maintain relationships at the executive level and to make a difference.  For the right person, this role will be a solid platform for growth and advancement within the agency and/or industry.

The ideal candidate is a self-starter, able to work with minimal supervision in a creative, fast-paced environment; detail-oriented; resourceful; flexible; hardworking and able to build and maintain relationships with staff and external contacts at all levels.  All duties performed require considerable confidentiality, initiative and mature independent judgment.

Those who share our curiosity, passion and ongoing desire to be the best we can be are encouraged to apply.

Responsibilities:

        Daily executive support inclusive of calendar management, complex and detailed travel coordination, processing expense reports, editing and formatting of business and marketing documents
        Coordinate, schedule and prep for all meetings including agendas, travel, materials, conference room booking and/or conference call set up
        Coordinate team events, meetings and outings
        Be proactive, able to think ahead to anticipate needs and requests of executive team
        Manage sensitive and confidential information with discretion
        Organize events with outside vendors and partners
        Understand 360i’s business and how your teams’ priorities fit into larger agency and client business goals
        Assist with onboarding of new employees
        Represent the executives well in business matters

Qualifications:

        Minimum 1 – 2 years professional experience in an office environment
        Outstanding organizational and time management skills; able to handle multiple responsibilities and priorities with extreme attention to detail
        Self-motivated with a high level of initiative and follow through
        Positive, proactive attitude with the ability to problem-solve, make solid business decisions and anticipate needs of executives and act accordingly
        High degree of professional independence and self-discipline
        Good judgment and discretion
        Strong rapport builder across all levels of the agency and client organizations
        Strong Microsoft Office computer skills. Experience in Keynote (or ability to learn) is preferred.
        Must be flexible to work overtime if necessary
        A passion for the Communications industry is strongly preferred
        Willingness to undertake any relevant training

ID #1617 Location New York City Type Fulltime Role Executive Assistant Team Account Management

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Contact Details

360i 32 Avenue of the Americas 6th Floor New York, NY 10013 888.360.9630 http://www.360i.com Facebook LinkedIn Twitter
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